Calendar Buffer Automation
Avoid awkward conversations about meeting space bookings running overtime with an automated calendar buffer
The Problem
Meeting rooms in busy professional services firms are in high demand, especially those equipped with video conferencing.
However, meetings often run over time, leading to awkward handovers or delays for the next booking. Microsoft 365 doesn't natively provide a simple way to build in buffer time between bookings.
Solution Tech
As part of the Microsoft 365 ecosystem, the solution uses Power Automate to create a secure, automated workflow that adds a 15-minute buffer after each meeting room booking.
It leverages Microsoft 365 resource mailboxes to ensure calendar invites are only accepted when the room is truly available, including the buffer period.
ROI
Reduces meeting overlap and friction by automatically building in transition time, eliminating the pressure of rushed wrap-ups or room conflicts.
Ongoing Cost
As this solution runs within Microsoft 365 using existing tools, there are no or minimal additional ongoing costs.
What does it look like?
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